MJHS PTSA 2019-20 Officer Nominations Announcement
The Maynard H. Jackson High School PTSA Nominating Committee is now accepting nominations for officers for the 2019-20 school year. If you would like to nominate yourself or someone else, please email a completed PTSA Leadership Nomination form to firstname.lastname@example.org. The MJHS 2019-20 Leadership Nomination Form can be found on the PTSA website: http://www.mjhsptsa.org/.
All leadership nominations are due by end of day on Friday, March 22, 2019. Please note that you must be a member of the 2018-19 MJHS PTSA to be elected as an officer for 2019-20. Interested parties can still join the PTSA through the organization’s website.
The slate of officers will be presented by the Nominating Committee via PTSA and MJHS school communications on or before Friday, April 5 and voted on at the PTSA meeting held on Monday, April 15.
PTSA officers include: President or two Co-Presidents, Secretary, Treasurer, VP of Communications, VP of Fundraising and VP of Hospitality. Duties of Officers can be found on the MJHS PTSA website. In addition, in May, PTSA officers will be seeking 2019-20 chairs for committees including membership, fundraising, parent involvement and audit committee. Three of these committee chairs will also be part of the PTSA board for 2019-20.
Please direct all questions regarding nominations to the email for the nominating committee: email@example.com. This email will forward to all members of the nominating committee: Shalanda Ashmore, Chris Harbaugh, Andrea Knight and alternates Adrienne Goolsby and Tasha Greer.
MJHS PTSA Officers 2019-20
Executive Board Officers
President or Co-Presidents:
o Assign PTA training
o Determine PTSA calendar
o Sign off on check requests
o Sign off on deposits
o Manage overall objectives and strategies of PTSA (including fundraising objectives, community building
events, educational events, etc.)
o Act as liaison between parents and principal/staff
o Recruit PTSA Committee Chairs
o Create agenda and facilitate monthly PTSA meetings and monthly PTSA board meetings
o Write a periodic PTSA News bulletin (Roar)
o Create a mailing for all MJHS parents in August for inclusion in back-to-school packet
o Collaborate with Principal to create annual school calendar
o Collaborate with Treasurer to create annual PTSA budget
o Speak at Back to School Night and other events
o Take meeting notes/minutes at PTSA meetings
o Make copies of minutes from the last general meeting for distribution (and approval) for general
o Submit approved minutes for inclusion on website and posting on PTSA bulletin board.
o Attend board and executive committee meetings, participate in discussions and decision-making, take minutes for preparation and distribution to the other officers.
o Prepare the sign-in sheet, set out name tags, and arrange the room for the general meetings.
o Forward required documentation to GA PTSA main office (submit Executive Board slate)
o Maintain a complete file of all approved minutes, agendas, and materials distributed at any official PTSA meeting.
o Manage/oversee the Nominating Committee process. Recruit and form a nominating committee, and remain available to assist them at their request.
o Check PTSA inbox at MJHS once a week
o Collaborate with President to generate annual PTSA budget
o Prepare annual audit and tax return
o Pay bills and reimbursements as required
o Oversee ongoing finance, ensure adherence to approved PTSA budget
o Coordinate membership drive: develop letter for PTSA Roar newsletter, create membership forms for distribution,
collect forms & record memberships in database, record online memberships in database.
o Collect, count, and deposit money with Treasurer.
o Develop Roar notices and prepare membership reports for PTSA Meetings.
o Survey members for volunteer opportunities.
VP of Fundraising
o Assist with recruitment of and provide support to committee chairs for key fund-raising events.
o Coordinate Community Sponsorships with event chair and volunteers
o Advertise ongoing fundraising campaigns, such as MJHS Spirit Store
o Monitor results of fund-raisers; align fundraising objectives and strategies with MJHS’s budgetary needs and research other fundraising opportunities as required
o Recruit and oversea PTSA Mini Grant program(s)
o Research grant opportunities that align with school needs as determined by PTSA
o Apply for grants, monitor applications
o Meet with Principal and PTSA President as needed to determine funding needs.
VP of Communications
o Maintain PTSA Roar Newsletter, establish distribution schedule
o Coordinate info Principal and with Staff Parent Liaison for school-wide communication needs
o Maintain MJHS’s web presence by updating PTSA web information and aligning with MJHS School
o Maintain all MJHS PTSA social media accounts: facebook, Twitter, Instagram
VP of Hospitality
o Host several events during the school year that promote community building, membership support, teacher appreciation, school outreach, etc. These can include Back To School event, Staff Appreciation events, Principal’s Coffees, Membership Holiday events.
o Solicit contributions (food/paper goods/decor) from membership community and/or business community for events as needed
Maynard Jackson High School PTSA 2019-20 Leadership Nomination Form
I wish to have the Nominating Committee consider me (or the following person) for the office of:
President or Co-President
Vice-President of Communications
Vice-President of Fundraising
Vice-President of Hospitality
Telephone: (H) (Mobile/Work)
Describe this person’s qualifications for office and fitness to serve. Please attach any other information about this candidate (limit to one page) that may be helpful in assisting the Nominating Committee.
Email to: firstname.lastname@example.org
DEADLINE for submitting this form: March 22, 2019